2011 RPMIA Inc. Annual Meeting
Wednesday, January 26th, 2011
6:00 Social w/ drinks and snacks
6:30 Annual Meeting
7:30 Adjourn (home in time for American Idol)
Please try to attend this meeting to discuss the business of your homeowner's association. If you plan to attend the meeting, please bring the information sheet you received in the mail with you to the meeting.
RPMIA, Inc Minutes to our last HOA meeting (2010)
RPMIA, Inc. Meeting
March 3, 2010 7:00 PM
Waterford Golf Club
Mark Byrd, President, Riverbend Plantation Development Company, Inc. opened the meeting by welcoming all in attendance and thanking all homeowners for choosing Riverbend Plantation as their place of residence. Byrd also thanked Waterford Golf Club for hosting the RPMIA Meeting and introduced members of the head table: Stephanie Bailey, RPMIA Inc. Board Member; Brad Schlenker, RPMIA Inc. Board Member; Robert Causey, Vice President, RPDC, Inc.; Dave Davidson, Shareholder, RPDC, Inc.; Sophie Lee, Office Manager, Byrd and Company, LLC, Emily Fowler, Byrd and Company, LLC.
Byrd gave a brief overview of the Articles of Incorporation and By-Laws of the RPMIA, Inc. Copies of both were available at the meeting or by request from Byrd and Company, LLC. Byrd stated that all property owners in Riverbend Plantation are members of the RPMIA, Inc. and that the two functions of the general membership of the Association are 1.) To elect two members to the five member RPMIA, Inc. Board of Directors and 2.) To raise the annual dues, if needed, from the $125 annual fee as stated in the Riverbend Plantation Protective Covenants. Byrd added that maintenance of all entrance and common areas would be at the highest level possible.
Byrd presented the minutes from January 29, 2009, RPMIA, Inc. Annual meeting. After a motion by Causey and a second by Davidson, the minutes were unanimously approved by the RPMIA Board.
Byrd announced that the combination of homeowners in attendance, homeowners voting by proxy, and RPD, Inc. votes constituted a quorum allowing the Association to conduct business.
Byrd announced that the 2010 RPD, Inc. appointments for the RPMIA, Inc. Board are Mark Byrd, Robert Causey, and Dave Davidson. Brandan Brown was elected by unanimous vote to serve as the Seat One representative on the RPMIA, Inc. Board. Brad Schlenker was elected by unanimous vote to serve as the Seat Two representative on the RPMIA, Inc. Board. Byrd thanked Stephanie Bailey for her service to the RPMIA, Inc. Board.
Davidson presented the following slate of officers to be elected by the Board: Mark Byrd, President; Brad Schlenker, Vice President; Robert Causey, Secretary/Treasurer. Causey seconded the motion. The Board approved slate of officers unanimously.
Byrd gave a line item review of the RPMIA, Inc. financial statement and income and expense report. After a motion and a second from the floor, the proposed budget and $125 annual dues fee were unanimously approved by the RPMIA general membership. (financial statement, income and expense report attached). The 2010 annual budget reflects the removal of the street light expense from the Association budget. Future street light expense will be included on each lot owner’s monthly power bill upon completion of “Consent to Covenant Street Lighting Form” by all Riverbend Plantation lot owners.
Byrd stated that the amenity area had been successfully in operation for 2009. He thanked all RP residents for their compliance with the rules and regulations allowing this to be an enjoyable asset for all RP homeowners. He also thanked the following members of the pool committee for their service: Bill Ott and Dave Davidson. Byrd announced that copies of the modified Rules and Regulations document were available at the meeting or at Byrd and Company. Byrd offered a sample of events that could be held at the Clubhouse, noting that volunteers from RP residents would be important in executing these types of events.
Davidson reported that the pool had been shut down two times due to resident negligence. He further explained the regulatory process and encouraged all residents to contact Byrd and Company any time an “accident” occurs at the pool. Davidson reminded homeowners that the clubhouse and pool is a “self policing” asset and thanked all for taking pride in maintenance of facility.
Byrd thanked the following members of the social committee: Stephanie Bailey, Shelly Caffey, Angie Hughes, Leslie Griffin, Tina Tomlinson, and Amy Byrd. RPMIA, Inc. and RPD Inc. co-hosted four successful events in 2009: Easter Egg Hunt, Luau, Movie Night, Cookies with Santa. The social committee welcomes any new ideas or volunteers to serve on this committee.
Byrd reported that covenant enforcement is one of the most challenging and most important functions of the development company and homeowner’s association. He stated that the development company attempts to use “common sense” when enforcing covenants. He thanked all Riverbend Plantation homeowners for their compliance with the community covenants.
In response to questions or concerns voiced by homeowners prior to the Association meeting. Byrd clarified existing covenants/policies regarding the follow items.
ATV Traffic. Byrd reminded residents that no vehicle or ATV traffic is permitted past the end(s) of pavement (onto vacant land) at any time. Vacant land could be accessed by Riverbend Plantation residents only and only by walking or bicycling. Byrd also reminded residents that riding ATV’s on public streets was a violation of county laws and would be enforced by the Houston County Sheriff’s Department.
Equipment trailers are not to be stored on any lot at any time, unless stored in an attached garage or approved outbuilding. Trailers prohibited from storage in subdivision include, but are not limited to, open or covered utility trailers, boat or PWC trailers, RV’s or campers. Approved outbuildings are permitted to store trailers. At present, there is not a “common area” location available to store trailers within the subdivision.
Pet Management. Byrd stated that all homeowners are reminded to be considerate of others when managing their pets. At no time should pets be allowed to roam the subdivision unattended. Residents with complaints concerning pets are encouraged to contact Houston County Animal Control.
Byrd announced that the Board would be seeking volunteers to serve on the following committees: Pool, Social, Covenant. Byrd noted that the committees would serve in an advisory capacity to the RPMIA, Inc. Board.
Byrd announced that the RPD, Inc. would be offering a “referral program” to all existing Riverbend Plantation homeowners. Any homeowner referring a lot sale prospect to the company would be eligible for a 2% referral fee at closing. Referral fee would be based on net lot sales price and will be payable at closing. All referrals must be named on lot sales contract at execution of contract.
In new business, Byrd reminded everyone to take the time to sign up for the RPMIA, Inc. blog at http://riverbendplantation.blogspot.com. The blog is a great way to keep informed on information and events going on at Riverbend. Thanks go out to Sharon Smith-Rodriguez for her work on the blog!
In other new business, Byrd reported on the HCBOE high school zoning process. The RPMIA Board solicited feedback from Riverbend residents concerning their opinions on high school zoning. One hundred percent of those responding were in favor of Riverbend being zoned for VHS. With that information, the Development Company and Association partnered to lobby the school board on Riverbend’s behalf. Thanks go out to the many residents that were included in this process. Also, a special thank you goes out to the members of the HCBOE for listening to the concerns of their constituents.
Byrd addressed the following issues from the RPMIA general membership:
Construction trash. The Riverbend builders do a good job of maintaining clean job sites. However, construction trash will blow from lot to lot on windy days. Byrd will remind all builders to manage their active construction site as neatly as possible.
Blog links. This issue was referred to the social committee to consider at a later date.
Temporary turnaround at Altamaha Way. Turnaround needs refurbishing. Byrd announced that work will be done in next 45 days or so.
Event notification. Annual Meeting notices were mailed late this year. Next year we will send a “save the date” notice in December and the official meeting notice approximately two weeks prior to annual meeting. Annual meeting information will also be available on the Riverbend blog.
Byrd again thanked all homeowners for their attendance and for choosing to purchase their homes in Riverbend Plantation. There being no further business, the meeting adjourned at 8:05 PM.
